TOPICS

COVERED

Instructions on the following topics can be found below:

Ø      Inserting .pdf pages into a .pdf document

Ø      Extracting .pdf pages out of a .pdf document

Ø      Deleting pages out of a .pdf document

Ø      Rotating the orientation of a .pdf page

Ø      Displaying a .pdf document in a window other than the browser; and

Ø      Changing to “Page Only” display

GENERAL

INFO.

The courts chose PDF format for a number of reasons.

Adobe Acrobat software works with most types of computer operating systems including, but not limited to:  Linux, Windows, and iMacs. 

A .pdf document will look the same no matter what kind of computer system is used to view it and no matter what printer is used to print it.

EXCEPTION:  Documents created with Adobe 6.0 can use some new features that may not be viewable if the viewer is using Acrobat 5.0 to view the document.  A message will be displayed in that situation to warn the viewer of the problem.  Even if you own the older version of Adobe Acrobat, you can always download the latest version of Adobe Acrobat “Reader” to resolve this issue.

PDF is the standard format used on most Internet websites for printable versions of documents.

PDF documents created by Adobe Acrobat software have small file size.  A 6-page document converted to .pdf using MS Word would create a file approximately 205 kb.   The same document converted using Adobe Acrobat would create a file approximately 25 kb.

The advantages of smaller-sized files are that you can file them more quickly even if your internet connection has a small bandwidth.  You and other viewers can also open the files more quickly to review them or print them.

Inserting .pdf Pages into a .pdf Document

50 PAGE REQUIRE- MENT

Our new “Administrative Procedures Manual” requires that a pleading, including any legal supporting evidence/exhibits needs to be in one .pdf document up to 50 pages in length (with a 4 MB size limit per document/attachment).

The following instructions will be useful when you need to merge pleadings and exhibits together into one .pdf document.

STEP 1

Open Adobe Acrobat and the document into which you need to insert pages by double clicking on the document’s name.

STEPS

2 - 3

Click on “Document” and in the menu bar and then click on “Insert Pages…” as shown below.

STEPS

4 – 5

The following “Select File to Insert” dialog box will display.

Use the  arrow to navigate to the folder where the .pdf file which you wish to insert into the open .pdf document is stored.

Once the file is located, click on the name of the document to insert it into the “Object Name” field.

In the example above, I am inserting a .pdf  “Mortgage and Promissory Note” into the “Proof of Claim” .pdf document.

STEP 6

Click the  button.

STEPS

7 – 9

The following dialog box will now appear.

This box gives you the option to place the pages before or after the first or last page or to insert the pages anywhere in the middle by choosing a specific page number before or after which the new pages will be inserted.

Make the appropriate choices to select where you wish to insert the new .pdf pages.

Click the  button to complete the insertion and then save the changes to your document.

Extracting .pdf Pages Out of a .pdf Document

STEP 1

Open Adobe Acrobat and the document from which you need to extract pages by double clicking on the document’s name.

STEP 2

Scroll to the page(s) that you wish to extract.

STEPS

3 - 4

Click on “Document” in the menu bar and then click on “Extract Pages…” as shown below.

STEPS

5 – 9

The following dialog box will then display.

Verify that the pages you wish to extract are displayed in the “From:” and “To:” boxes.  Make changes if necessary.

If you wish to delete the pages from the original .pdf document at the same time that you are extracting the pages to move them elsewhere, click in the square next to “Delete Pages After Extracting” to put a check mark in the box.

If you wish to simply make copies of the pages to move them elsewhere, do not put a check mark in the box.

Click the  button to complete the extraction and then name and save your new .pdf document and save the changes to your original .pdf document.

Deleting .pdf Pages Out of a .pdf Document

STEP 1

Open Adobe Acrobat and the document from which you need to delete pages by double clicking on the document’s name.

STEP 2

Scroll to the page(s) that you wish to delete.

STEPS

3 - 4

Click on “Document” in the menu bar and then click on “Delete Pages…” as shown below.

STEPS

5 – 6

The following dialog box will then display.

Verify that the pages you wish to delete are displayed in the “From:” and “To:” boxes.  Make changes if necessary.

Click the  button.

STEPS

7 – 8

A message similar to the following confirmation message will display.

Click the  button and save the changes to your original .pdf document.

Rotating the Orientation of Pages in a .pdf Document

PAGE

ORIENTA-

TION

If some of the pages that you scanned appear in your .pdf document oriented incorrectly as shown below, you can change the orientation of the page.

STEP 1

Open Adobe Acrobat and the document with the incorrectly oriented pages by double clicking on the document’s name.

STEP 2

Scroll to the page(s) that you wish to fix.

STEPS

3 - 4

Click on “Document” in the menu bar and then click on “Rotate Pages…” as shown below.

STEPS

5 – 8

The following dialog box will now appear.

This box gives you the option to rotate the pages clockwise or counterclockwise by 90 degrees or you can flip an upside down page to the correct position by rotating it 180 degrees.  You can also change the orientation of a specific page or range of pages.  You can also make further refinements if necessary.

Make the appropriate choices to select the pages you wish to rotate.

Click the  button.

STEPS

9 – 10

A message similar to the following confirmation message will display.

Click the  button to complete the rotation and save the changes to your original .pdf document.

Displaying Pdf Documents In A Window Other Than

Your Browser Window

STEPS

1 – 3

Click “Edit”, “Preferences” and “General” as shown below.

STEP 4

The following screen will then display.

Click “Options” in the white list at the left side of the box and the screen will change to the box shown below.

STEP 5

Click in the square next to  to remove the check mark.

STEP 6

Click the  button to complete the change.

Changing to “Page Only” Display

STEP 1

Open Adobe Acrobat and the document whose display you wish to change by double clicking on the document’s name.

STEPS

2 –  4

To remove the bookmark, thumbnail, and comment tabs which display on the left-hand side of the page, click “File”, “Document Properties”, and “Open Options” as shown below.

STEP 5

The following dialog box will now display.

Click next to  to put a mark in the circle and to unselect the other radio button options.

STEP 6

Click the  button to complete the change.