GENERAL

INFO.

The following instructions are NOT related to the CM/ECF system of electronic filing.

The requirement to hyperlink your case law is a new requirement implemented by all judges of the U.S. Bankruptcy Court of the Eastern District of Kentucky.

Although the requirement is independent of electronic filing, the ability to hyperlink in the manner that the judges require does involve some computer expertise.  Therefore, instructions for this procedure are being set out below.

APPLIES

TO:

Judge’s Copies sent to jhmemos@kyeb.uscourts.gov and jsmemos@kyeb.uscourts.gov

PURPOSE:

The purpose of linking case law to its citation within ONE pleading is to create portability.  This allows the judge full access to this information, when needed, via laptop computer even if no internet access is available.

COLLECTING THE CASE LAW ON WESTLAW

STEP 1

Log in to Westlaw via the Internet at www.westlaw.com.

STEP 2

Enter your Westlaw password and “Client” name.

STEP 3

Do any necessary research to find the case law or, if you already know the citations, type the citation into the “Find this document by citation:” field as shown below.

STEP 4

Click the  button.

STEP 5

Once the case is displayed, click on the  arrow next to “Print All Options” and click on “Current Document” as shown below.

STEP 6

The “Current Destination:”  will default as shown below.

Use the  arrow to change the setting to “Save on Westlaw”.

STEP 7

Click the  button.

STEP 8

Repeat the above steps for each case that is cited in your pleading.

STEP 9

Navigate (if necessary) to the following drop down menu.

Use the  arrow and click to change the setting to “Offline Print Directory”.

STEP 10

The “Offline Print Directory” will now display with all the cases that you saved.  In the example below there is only one case. 

If there are multiple cases, you will need click  or click in the square box next to each case you wish to download.

STEP 11

Click the  button.

STEP 12

On the “Current Destination:” screen, change the default to “Download (via Word).

STEP 13

Click the  button on the “Current Destination:” screen.

STEP 14

The “Download Properties” screen will default to “Word”.

Use the  arrow to change to the word processor you have loaded on your computer.

If you wish you can mark the box at the bottom of the screen to make this your default destination.

STEP 15

Click the  button.

STEP 16

Click the  button. 

The following message will briefly display.

STEP 17

Then, the following screen will display.

Click the  button.

STEP 18

Navigate to the folder into which you wish to save the cases and name the file.  Make sure that the extension is correct.  It should be .doc for Word documents or .wpd for WordPerfect documents.

Click the  button.

STEP 19

Click the  button and close the Westlaw window.  Then follow the instructions below.

WORDPERFECT VERSION 10

HELPFUL

TOOLS

The hyperlink  toolbar and the  “Bookmark” button will be helpful tools for you to use.

STEP 1

Download the case law from Westlaw and save it into the appropriate WordPerfect format.

STEP 2

Open the memorandum or other document you intend to file with the court, and copy or attach the downloaded cases onto the end of that document.

STEP 3

Resave the document.

STEP 4

Then go to each case that is attached and create a Bookmark for that case.  See instructions below.  Follow the procedure below for all cases that were copied into document.

STEP 5

Finally, create a hyperlink to each bookmark.  See instructions below.

CREATING A BOOKMARK

STEP 1

Go to the text in the copied case law and highlight a main word or two (either from the case title or regarding the point of law to which the pleading is referring).

STEP 2

Click the bookmark  button on the “Hyperlink Tools”

 toolbar.

Or, you can click on “Tools” and “Bookmark”.

STEP 3

This dialog box will then appear.

Click the “Create”  button.

STEP 4

The following dialog box will then display with the highlighted text inserted as the proposed bookmark name.

Click the okay  button.

CREATING A HYPERLINK

STEP 1

Go to the first citation in the memorandum or other document and highlight as much of the citation as you like.

STEP 2

Then, click the create hyperlink  button on the “Hyperlink Tools” toolbar.

Or, you can click on “Tools” and “Hyperlink”.

STEP 3

The following dialog box will now display.

STEP 4

Click the  arrow for “Bookmark:”.

Choose from the list the Bookmark name you want to relate to this citation and click it.

STEP 5

Click the okay  button.

NOTE:

You may use the  toolbar to navigate back/forth in document or use  button to find certain bookmarks.

NOTE:

When sending to the judge’s e-mail folder, make sure you have the appropriate extension attached to the name of your document - .wpd

WORD VERSION 9 or WORD 2000

NOTE: Instructions for Word 2007:  All instructions for creating bookmarks and hyperlinks in Word 2007 are the same, except that the picture box may vary, but content is the same.

STEP 1

Download the case law from Westlaw and save it into the appropriate Word format.

STEP 2

Open the memorandum or other document you intend to file with the court, and copy or attach the downloaded cases onto the end of that document.

STEP 3

Resave the document.

STEP 4

Then go to each case that is attached and create a Bookmark for that case.  See instructions below.  Follow the procedure below for all cases that were copied into document.

STEP 5

Finally, create a hyperlink to each bookmark.  See instructions below.

CREATING A BOOKMARK

STEP 1

Go to the text in the copied case law and highlight a main word or two (either from the case title or regarding the point of law to which the pleading is referring).

STEP 2

Click the bookmark button on the toolbar (if available).

Or, you can click on “Insert” and “Bookmark”.

STEP 3

The following dialog box will then appear.

Type in a short name for the bookmark.  (NO SPACES BETWEEN WORDS)

STEP 4

Click the add  button.

CREATING A HYPERLINK

STEP 1

Go to the first citation in the memorandum or other document and highlight as much of the citation as you like.

STEP 2

Then, click the insert hyperlink    button on the toolbar.

Or, you may click  “Insert” and  “Hyperlink”.

STEP 3

The following dialog box will then display.

Click on the bookmark    button.

STEP 4

This dialog box will now appear.

Choose from the list the bookmark name you want to relate to this citation (which would be the case itself).

STEP 5

Click the okay  button.

STEP 6

The “Insert Hyperlink” dialog box will once again display with the selected bookmark displayed.

Click the okay  button.

NOTE:

When sending to the judge’s e-mail folder, make sure you have the appropriate extension attached to the name of your document - .doc

FREQUENTLY ASKED QUESTIONS

QUESTION:

I need to attach exhibits to judge’s copies, how do you want to see them?

ANSWER:

You may transmit exhibits in pdf format as separate documents since you cannot link to scanned docs.  But, you will need to make reference to these documents within your brief, etc. as to their location by using the hyperlink feature.

QUESTION:

May we have additional time to prepare the judge’s copy since it takes some extra preparation?

ANSWER:

It is not necessary to transmit the judge’s copy at the same time as filing in order to give you some time to prepare appropriately.  EXCEPTION:  If time is of the essence, i.e. a hearing is scheduled very shortly, we would need the judge’s copy accordingly.

QUESTION:

Why can’t I use the Westlaw or Lexis automatic hyper-linking function?

ANSWER:

There are a couple of reasons.  First, and foremost, is that using those features destroys the portability of this information.  The judge uses his laptop frequently in different locations, some of which do not have internet access.  He needs this information in a user-friendly format.

QUESTION:

Will these instructions be accessible on the court site?

ANSWER:

Yes.